Job Description

PURPOSE: The professional staff serves as an Interior Design Assistant who works with the Engineering Service, Planning Section as an Interior Design Assistant under the Interior Design Section. Under the responsibility of the VA Supervisory Interior Designer, shall develop deadlines, overall objectives, resources available and tasks necessary to complete the work. The Interior Design Assistant shall be responsible for independent planning and carrying out the assigned tasks to meet the objectives of the Interior Design Section, including overseeing and assisting with major project activations, moves, space planning, budgeting, preparing packages for furniture, finishes and equipment purchases, management of delivery and installation. The completed work shall be reviewed by the Supervisory Interior Designer in terms of effectiveness in meeting all requirements.

DUTIES AND RESPONSIBILITIES

INTERIOR DESIGN SERVICES: The Interior Design Assistant shall be relied upon to assist the contracted Interior Designer and VA Interior Designer to create and execute appropriate design services for varied spaces including offices, conference rooms, patient care exam rooms, patient treatment rooms, waiting rooms, entry lobbies, break rooms, cafe, break rooms, and support. Rooms including Housekeeping Aid Closets, storage and stockrooms. throughout all the major construction projects. Performs technical, administrative or professional work involving managing, administering, operating or supporting services and programs related to the operation and safety of Federal facilities. Designs building interior design environments to promote employee productivity, health and welfare, and/or health and welfare of the public. Responsibilities and tasks shall be assigned and directed by the VA Supervisory Interior Designer.

The Interior Design Assistant shall be highly proficient in preparing detailed AutoCAD designs, plans, sketches, perspectives, color schemes and any visual aids for proposed design presentations. This involves analyzing architectural drawings and developing AutoCAD Furniture, Fixture & Equipment (FF&E) plan layers, which have provided systems and components of building codes, major equipment, materials, placeholder furnishings and traffic patterns. The Contractor shall interpret, and review provided architectural plans for concurrence to the VA's Technical Information Library (TIL), standards and specifications as used for the basis of current construction and procurement package development.

The Interior Design Assistant produces procurement packages following VA contracting procurement standards including Statement of Work (SOW), technical specifications, attachments, documentation, drawings, independent government cost estimates, bid sheets and budgets to procure products, services and installation plans and schedules necessary to activate the major construction projects. This includes financial management related to the offerings of procurement items, communicating with the awarded vendor & activations team regarding the status of each package, coordinating delivery & installation schedules. The Contractor shall be responsible for creating and maintaining collateral; SOW, specification writing, Independent Government Estimates (IGCE), schedules, financial control log, scaled drawings and market research related to procurement package creation, maintenance & tracking using Microsoft Office Suite & AutoCAD software.

The Interior Design Assistant shall maintain in good order the Interior Design Resource Library that includes drawings, plans, specification procurement documents, project correspondence, and project binders relating to various design and construction projects. Interior Design Assistant shall also assist in the management of all orders for activation, including furnishings, accessories, art, signage, equipment, office supplies, environmental management supplies. Installation oversight tasks shall also be assigned during the installation phase. Performs Other administrative duties as assigned, such as administering day-in-the-life scenarios, move plans, creating schedules and attending project meetings.

The Interior Design Assistant shall be responsible for reviewing way-finding signage plans, furniture and artwork installation plans and directing installation crews in their work without being supervised. Responsible for identifying and creating a punch list for installed items and working with furniture dealers, installers and other involved parties to coordinate completion of punch list items.

Follows basic working knowledge of Architectural Barriers Act Accessibility Standard (ABAAS), VA Barrier Free Design Guide, VA Technical Information Library (TIL), International Code Council (ICC), Occupational Safety & Health Administration (OSHA) and National Fire Protection Agency (NFPA).

COMMUNICATION: Routinely coordinates activities with such services (Stakeholders) as Contracting, Logistics, Environmental Management Service (EMS), Office of Information Technology (Ol&T), Material Management, end users and Engineering. The Contractor shall be responsible for assisting with the creating and maintaining an activation project schedule and reporting the information to the activations team. Schedules and assists with overseeing of product vendor installations requiring coordination with other activation installations. The Contractor shall meet with key stakeholders involved in processes relative to transition planning. The Contractor shall help the department/group assess current operations, define new operations, record and assist with gaining medical facility approval of business practices on new conditions in the space, equipment, staffing, and operations. The Contractor shall assist with identifying recommended changes and advise the activations team of the recommended changes, gaps and overlaps. The contractor shall identify departmental adjacencies; staff, patient, and visitor flow; patient transport; on-stage vs. off-stage (e.g. lobby, elevators corridors); logistical support (e.g. linen, supplies waste, deliveries); ancillary support; infection control; and security final move-in planning and training for staff end users. Collaborative meetings with end users and stakeholders shall be facilitated by the Contracted Interior Designer and the VA Interior Designer to complete the transition & move-in phases of the major project, the Interior Design Assistant shall be responsible for meeting notes and design collateral related to the meeting outcome.

QUALIFCATIONS AND EXPERIENCE:

• Must be familiar with Patient Centered Care culture in healthcare. Ability to review and interpret blueprints and specifications.
• Skilled in free font drawing and drawing to scale when on a job site measuring for a project.
• Preferred certifications such as National Council for Interior Design Qualification, Project Management Certification, Evidenced Based Design Accreditation and Certification and/or Leadership in Energy and Environmental Design.
• Expertise with recommendations for the selection, specification, procurement, and placement of furnishings.
• AutoCAD, Microsoft Office Suite (Excel, Word, PowerPoint & Outlook) are required. Microsoft Project & Revit are beneficial but not required.
• Must be able to communicate effectively both in writing and verbally with a variety of contractors, management officials, vendors, Contracting Officers and Long Beach staff.

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